School Fee Tools · Per-student fees against the academic calendar

Fees that follow the term, not a generic due date.

School Fee Tools tracks what every student owes per term, in instalments if needed, against your actual academic calendar - so fee schedules and reminders line up with when school is really in session.

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app.clooveai.com/school/fee-tools

Term 2 · 2025/2026

Fees due 15 March

Chidinma A. · JSS2

Fully paid

₦0

Emeka O. · JSS3

Instalment outstanding

₦45,000

Fatima B. · SS1

Instalment outstanding

₦15,000

Reminder sent

2 parents nudged via WhatsApp

Sent

Academic calendar

Fee schedule follows term dates

Capabilities

Everything School Fee Tools brings to the table.

Per-student fee tracking

See exactly what every student owes, this term.

Instalments

Split a term's fees into instalments instead of one lump sum.

Academic calendar

Fee schedules and due dates follow your real term dates.

Reminders

A polite WhatsApp nudge goes out before a balance is overdue.

Repayments

Record part or full payments as parents pay them.

Staff & admin roles

Give teachers, bursars and front-office staff exactly the access they need.

How it works

Up and running in three steps.

Load the academic calendar

Set your terms and fee due dates once.

Assign fees per student

Apply a fee structure per class or student, with instalments if needed.

Let reminders do the chasing

Balances stay visible, and WhatsApp nudges go out before they're overdue.

The rest of the suite

School Fee Tools works better with the others.

Every module shares the same customers, orders and stock - add one and it already understands the rest.

Sell & Orders

POS, tickets, approvals, recovery

Ring up sales, run restaurant tables and kitchen tickets, or take bookings - approvals and same-day recovery included.

Storefront

Online catalog & ordering pages

A branded storefront customers can browse and order from - shareable on WhatsApp and social, no separate website needed.

Inventory & Procurement

Stock, supplies, purchase orders

Track stock counts and adjustments, manage supplies and recipes, and raise purchase orders with vendors - all in one place.

Multi-Location

Central store, branch stock, approvals

Run several branches from one workspace - a central store, branch-level stock, and approvals that keep every location in sync.

Staff

Roles, permissions, clock-in & geofencing

Delegate shifts with role-based permissions, and verify attendance with photo clock-in and geofencing as the team grows.

Customers & Credit

CRM, debts, vendors

Keep a record on every customer and vendor, track who owes what, and send reminders - the ledger that feeds Cloove Money.

The AI layer

See what reads and writes school fee tools for you

Cloove Go, Vox, Money and Keep sell, answer, collect and summarise - all from the same data living in this module.

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